There are many things to consider when organizing event space KL. But, selecting the preferred location and venue is the most critical decision. The event location and date will determine everything, including speaker lineups, catering options, and attendees’ experience.
Do you find this intimidating? This does not have to be intimidating. These guidelines will help you decide when, what to think about, and what to do differently.
How to start looking for a venue
The sooner you start the better. After you understand these three factors, you can begin your search for a venue.
You should book a wedding venue at least eight months in advance to ensure sufficient time to plan for other important things such as booking great speakers, creating a program and website, selling tickets, and engaging with attendees.
How to Search for a Venue
Localization and location
This is probably something you’ve already thought of. You might search for a KL’s event venue within walking distance of most people’s homes or workplaces. A platform close to the airport or hotels is a good option if many people are coming from far away. Consider transportation options, parking, and traffic in all cases. Check out Colony for more info.
A mobile event app is an excellent way to ensure your attendees are on time. Your attendees will feel more confident and secure heading into the event if they have access to maps, driving directions, parking/shuttle information, and driving directions. A map with pinned locations is a great way to help locate the venue whether it’s on campus or an institute. Interactive indoor maps are helpful for events that include posters, exhibitions, or parallel sessions.
Parking areas
Is there a valet or a parking lot at the venue? Imagine a platform with a parking garage. If that is not possible, check if there are nearby parking lots that attendees can use. There are alternatives to parking if there is none.
You can reserve nearby parking spaces for your attendees and include them in the ticket price or make the attendees pay as they park.
Rides and taxi services
Offer a way for attendees and others to share a ride or a taxi. This would be an excellent way for them to get to know each other. Whova, a conference app, offers a Community Board and group chat to assist with this. Find out more.
Even if the virtual office venue does not offer valet parking, it is worth offering this service. A valet might be necessary if the event is a high-end event, such as a gala.
Minimums and Capacity
How big is the room?
For a few reasons, you will need to know the serviced office Kuala Lumpur capacity. If you are planning to host 500 people, then a conference room that can hold 250 people is not enough. The venue must adhere to minimum fire and safety regulations.
What are the F&B minimums?
If the glamping in KL venue serves food or beverages and has a minimum amount of food and drink spending (known as F&B minimum), make sure that your past F&B records are consistent with this minimum. You would be a good customer if you could estimate more F&B than the venue needs. Ask if they will provide a complimentary service, such as a. If your spending exceeds a certain amount, upgrade Wi-Fi and A/V support.
How can you adjust based on feedback from attendees?
It is crucial to make informed adjustments to the size of the coworking space, or F&B, before or during an event. Live polling via an app allows you to quickly headcount and collect feedback, saving you time and money.
